Frequently asked questions about BSR elections.

We've compiled a list of FAQs about the BSR elections process. If your question is not answered, please get in touch with elections@rheumatology.org.uk or call 0207 842 0900.

I've not had any communications about how to vote – what do I do?

Look for an email from UKEngage, our elections partner. This contains instructions on how to vote, as well as your unique security code. Check your junk folder; then get in touch with us and we can resend the information to you.

What's a unique security code?

An eight-digit code of two letters and six numbers that's specifically allocated to you so you can cast your vote. It's been sent to you by email, is unique to you and can only be used once when voting.

As a recent joiner, can I vote?

Yes, so long as you're a member with voting status. For this, you must be based in the UK, and your membership type must be consultant, GP, health professional, non-clinical scientist, tenured scientist or trainee. Get in touch with us for your voting instructions if you haven't received them.

The voting system won't accept my unique security code?

Make sure you've entered it correctly, without spaces; you may not need to do this if your code's been pre-populated for you by a unique link in the email we sent you.

The system says I've already voted

Once you've confirmed your choice, you can't come back later and change it. If you try to enter your code again, you'll see an error message; contact us if you haven't yet voted.

There was a glitch when I voted. How do I know my vote's been recorded?

Try and vote again – if the system's recorded your vote, this won't be possible. If it is, then you know it wasn't on that occasion.

Can I vote using my smartphone or tablet?

Yes, but if you experience any difficulties, try from another device. You can report any problems to support@uk-engage.org.

How do I nominate myself for a position?

Get in touch with us if you have an interest in election nominations.

Can I nominate someone else?

No, but you can encourage them to submit a nomination.

What happens if I can't complete my nomination before the deadline?

Unfortunately we can't extend election deadlines, so your nomination will not be counted.

I need a 'supporter' – what does this mean?

You need fellow BSR members to support your nomination for it to be valid. Your supporters can register themselves on the elections website. Please check the role description for the position/s you're applying for to check how many supporters you'll need.

My supporters submitted their support before I could submit my application – do they still count?

Yes, they do.

I need technical support

Contact UK Engage on support@uk-engage.org; they're running the elections on our behalf.

What kind of time commitment should I expect?

This varies dependant on position and committee, and more information can be found within individual role specifications. As a rule, committee members are expected to commit to three or four half-day meetings per year. The majority of these now take place virtually, cutting down on travel time. Meeting dates and times are set a year in advance, allowing you to plan your schedule; the majority of committee work takes place by email.

Do I need experience to apply for a role?

No – we offer a comprehensive induction when you join us, and support you through your term. All we need is keen interest and a little bit of your time.

I'm still nervous about expectations and experience...

During your induction process, you'll be assigned a 'committee buddy', who can answer your questions and help you settle into the committee. If you'd like to speak to current committee members before submitting a nomination, email governance@rheumatology.org.uk.

What support and training can I expect if elected?

As mentioned, we have a comprehensive induction period for new committee members, including the 'buddy' system. The specifics vary from role to role, but during the period between your successful candidacy being announced and the commencement of your role, we'll support you and ensure you're sufficiently prepared.

How do I choose from all the options?

Get in touch with us for a chat on governance@rheumatology.org.uk. We're happy to point you in the right direction, and put you in touch with current committee members to help you get a real idea of what it's like to be on a BSR committee.

Do I have any legal responsibilities as a committee member?

No – only if you're on the Board of Trustees.