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Overview

We're committed to safeguarding and preserving the privacy of our audiences, members and visitors. This policy explains what happens to any personal data that you provide to us or that we collect from you.

The type of information we collect and hold about you will depend on whether or not you are a member of British Society for Rheumatology (BSR), past or present, a registered user of our website or simply browsing our resources or contacting us for other purposes.

If for any reason you give us personal information on behalf of or about someone else, you should ensure that you have the right to provide us with that information, and direct that person to this Policy to inform them how we will process their data.

Topics

  • What information do we collect about you?

  • How will we use the information about you?

  • Marketing

  • Job applicants, current and former employees

  • Access to your information and correction

  • Cookies

  • Other websites

  • Changes to your privacy policy

  • How to contact us

What information do we collect about you?

We collect information about you when you register with us for membership, book to attend an event such as our annual conference, or register for a product or service, such as the newsletter or mentoring scheme. We may also collect information when you voluntarily complete a customer survey, provide feedback, or take part in a competition. Website usage information is collected using web server logs, cookies, or other website tracking tools.

We may collect and process the following data about you:

  • Information about your use of our site including details of your visits such as pages viewed and the resources that you access

  • Information provided voluntarily by you. For example, when you register for membership, for information or book on a course

  • Information that you provide when you communicate with us by any means

How will we use the information about you?

We use the information we collect from you during your membership application, registration as a user of the website, booking for an event or meeting, subscription to a service, or administration of an activity according to the General Data Protection Regulation (GDPR).

We will use your personal information for the purposes you provided us with it for and any associated purposes described at the point that information was collected. In addition, we may also use your information for the following purposes:

  • To help us identify you and the membership you hold with us, both for our own purposes and for approved providers who need to verify membership;

  • To enable you to receive the service you have requested including contacting you about an event you have booked a place on in the lead up to it;

  • If you are a member, to administer your membership record, inform you of campaigns, discounts and offers, provide services and fulfil our obligations to you as a BSR member (including billing);

  • If you are a member, add your details to our member directory which is searchable by all existing members;

  • To communicate with you generally;

  • To provide you with information about services or opportunities offered by BSR or its carefully selected partners;

  • Research, survey completion and profiling;

  • Statistical analysis and behavioural analysis;

  • To improve the services provided by BSR;

  • To enforce our Privacy Policy

  • To comply with our legal obligations

If you are a member, we also collect and process your data in accordance with the notices provided to you when you join and in the course of your membership; however, this Policy also applies to your data.

BSR will:

  • only release your information in accordance with your mailing preferences. Please contact the membership team at membership@rheumatology.org.uk to amend your mailing preferences or log in to your account and manage your own mailing preferences in ‘My BSR’;

  • not sell your details to any third parties;

  • share your details with third parties that BSR is contracted with to enable you to receive the membership benefits your subscription covers, such as access to the mentoring scheme, our journals, the eLearning platform, and our conference app;

  • use your information collected from the website to personalise your repeat visits to our website.

We would like to send you information about the benefits that are related to your membership. This includes:

  • Membership newsletter (BSR members only) – all the latest society news, updates, events and details about your membership. Sent monthly, this is key communication and membership benefit

  • Non-member newsletter – the latest society news, dates for your diary, learning and development opportunities, jobs and more, sent monthly

  • Other news and updates – these are less frequent and will cover specialist topics and professional development opportunities

All new registrants will be given the option to opt in to these communications when joining as a member or registering on the website. You may opt out at any time and we will stop contacting you.

To change your preferences, log in to ‘My BSR’ or email us on membership@rheumatology.org.uk.

If you have any questions about our privacy policy or information we hold about you, or write to us at: Data Protection Officer, British Society for Rheumatology, Bride House, 18-20 Bride Lane, London EC4Y 8EE